Nashville Meeting Services

With legendary music venues like the Ryman Auditorium as our neighbors, we’re all about events that elicit a standing ovation. This is why our meeting and event services are on point, from the very first call to long after the applause dies down.

Our experienced Meeting Planners can assist you with everything from one-of-a-kind design and themed events to arranging attendee transportation, and much more. We also have an impressive network of Nashville event partners that you can count on for details such as scene-stealing floral arrangements, dynamic recordings of your event, or specialty invitations.

As for the sound? We have that whole Music City reputation to uphold, so naturally, we’re going to set you up with the absolute best in A/V technology.

Encore Presentation Services

Encore, our in-house A/V company, has all the technical equipment groups will need, and trained technicians to service every request. They also operate an after-hours service, should you need assistance or additional equipment. Encore's on-site staff is familiar with the unique aspects of our facilities and can offer a consistently superior service to ensure the quality and effectiveness of your meeting.

Preferred Vendors

It’s all about who you know, right? Loews Nashville Hotel at Vanderbilt Plaza offers a wide variety of hand-selected professionals in the areas of Floral/Event Design, Photography, Transportation, and more. These industry professionals are the best at what they do.

Business Center

The Executive Business Center offers a full range of supplies and services, including photocopying, faxing, personal computer access—and complimentary printing of boarding passes. The center is open 24 hours a day.

Planner Tools

Customized Landing Page for Online Group Reservations

Loews Nashville Hotel at Vanderbilt Plaza will create a customized reservation webpage for groups, making it stress-free for both attendees to book their reservations and for planners to monitor. Simply provide us with your organization logo and all the essential details, and we’ll customize a page just for you. Of course, we can also provide an up-to-date room list upon request.

Promoting Your Meeting

If you need an image or logo of Loews Nashville Hotel at Vanderbilt Plaza, please submit your request to your Sales or Conference Services Manager or click here to access our Digital Gallery. A friendly reminder, the use of Loews copyrighted images requires approval before publishing. If you need Nashville images, brochures or video to promote your meeting, contact

About Our Location in Nashville

Loews Nashville Hotel at Vanderbilt Plaza is a short, 15-minute drive from the Nashville International Airport. We are in a walkable area close to Vanderbilt University and many of Nashville’s top attractions. Our Concierge will be happy to answer your questions about the city and provide you with additional information about obtaining tickets to local events.

Corporate Social Responsibility

Loews Hotels cares for the environment and those that inhabit it. At Loews Nashville Hotel at Vanderbilt Plaza, we have initiatives in place for Energy Efficient Standards, Water Reduction, Food Programs, and Recycling Programs. Loews Hotels also has an award-winning Good Neighbor Policy and Loews Nashville Hotel at Vanderbilt Plaza is proud to support many organizations within the Nashville community. We can assist in coordinating a local initiative if your organization is interested in a good neighbor effort.

Groups at Mason's

Mason’s features a private dining room for 12 guests and can accommodate up to 85 guests for a buy-out. Ask about group menus or have our award-winning culinary team create a custom menu for your group. Learn more about Mason’s and Mason Bar.

Plan Your Meeting